What time of year is the best for a teacher to apply to a new school? Is there a better time? Is there a time that's particularly bad because they've often filled the spots and such? This is US-based, East Coast, if that helps.
So, I’ve been in the educational job seeking game in two different states, neither were east coast. But in my experience yes, there is a definite rhythm to when you’re the most likely to be employed in a school district. In my current district, this is how it tends to go.
The first “bump” in open positions tends to be around spring break, which is generally the end of March/early April in most US school districts. At this point, the employees that are retiring or quitting at the end of the school year have informed the administration of their intent. So, jobs begin to be posted to the public. HOWEVER, many of these positions are what would be considered senior type position:. AP US History, Advanced Biology, Secretary to the Superintendent, etc. So often they get filled internally despite being listed publicly. Sometimes they get filled externally, though it’s not a guarantee. As government entities most public schools are required to list jobs publicly despite the fact that often the administration already has someone in mind for the position. That part-time science teacher that’s been trying to go full-time? That’s when the department head that really likes them but just couldn’t get them to full-time makes the move and get them added to the department full time. Then the ‘cushy’ classes tend to get picked up by existing teachers with either the specialization or seniority. When a teacher retires, there’s generally a few other teachers that have always wanted to teach their subject. So they jump at the chance. On the support staff side, it’s also when people start angling for the higher paying all year jobs instead of the jobs that only pay when the students are there. For your character it’s always worth it to apply at this stage anyway. You might get some facetime with people you want facetime with or you might just stay on their radar to fill the position the internal candidate is vacating. Also, if it’s something REALLY specific, like Band teacher, or Sculptor, or the shop teacher… etc. There isn’t going to BE an internal candidate so it’s doubly worth your time to apply.
Now, all this shuffling and chicanery causes different positions to open up. These tend to be posted toward the end of the school year or the summer months. End of May, June-ish, since depending on your HR department, it takes that long to get all the internal shuffling for next year done. This is also the time when schools finally get a final feel for the size of next incoming class.. Freshmen for HS, 6th graders…etc. It’s a bit easier to gauge on the admin side for K-5 schools because the administration mostly just looks at the year’s class size, breaks them up into appropriate classroom sized groups, and then makes sure they have the teachers to cover them. Elementary teachers are often licensed for more than one grade level so sometimes you’ll teach 2nd grade one year, and then find yourself with Kindergarteners the next. Some states let you get a licence for K-5. Others split it up into two early and late elementary.They try not to make massive changes often (2nd to K for example iis a massive shift) but it happens. From the middle school and high school side, they look at what students registered for and try and make it all happen. Sometimes they need another English teacher because of a huge group of freshmen coming in. Sometimes it’s that there are a few spare classes left over in each department so they need a part timer.
This is where the Franken-positions (my term, not industry wide as you’d say) come in. Schools start floating truly weird pie in the sky combinations, like “Math/English teacher” “Music/Science” “Computer/History” Sometimes it’ll be a full time gig spread out over two different buildings so you have to drive. School districts are perpetually underfunded, so any chance to save on the cost of insurance or professional development gets tried. Sometimes it works, sometimes it doesn’t. There have been times when I’ve looked at a combination they’re looking for, smirk and comment to my colleagues “Good luck finding that.” and often they don’t. That’s when they either hire a couple of part timers, or ask other teachers to take on another class. (Most districts want to avoid this at all costs because the teachers basically get overtime pay for teaching more classes than what is spelled out in their contracts. They have to agree to do it, which doesn’t always happen because that extra class often takes their one planning period. So teachers have to go all year with no extra time for copies, student meetings, etc.) Your character might apply for a part time something, and then hear back that they decided to fill it by paying existing teachers a little extra.
So, If your character is coming right out of Ed school, this is their best bet. If they can get certified in more than one subject they are way way way more marketable. Also, trying to get certified for more than one age group is a really good idea. Especially when getting their foot in the door. Also, the last gasp hiring which I’m going to talk about next.
There’s generally one last “bump” of open year long positions right before the start of school. Someone quits last minute, or the admins realize that the English classes are just a bit too full and really they should hire one more person to lighten that up. All sorts of last minute things come up and they need to hire. In general though most schools really want their faculty roster filled out and ready to go a few weeks before the start date. I have heard stories though of people not knowing if they genuinely had the job they interviewed for until two days to start, or currently employed teachers having to wait until the last minute to find out if they even get to keep their job. (This is where the teacher’s union usually swoops in and makes a fuss, but teachers unions are a topic for another post.) Until you have tenure, you really are at the mercy of class sizes and cost cutting measures.
Once school starts, what you tend to find posted for the districts are long term substitute gigs (Maternity leaves, leaves of absence, FMLA absences, etc.) or just plain old subs and various support staff positions, which depending upon the position, tend to be a little less driven by the school calendar then teaching positions. It’s still worth a weekly look at the various districts your char is interested in because people get sick, quit, go on year long leaves, etc at any time. If you’re char is subbing in that district, they can find out when HR posts new jobs and make sure they check that day.
So, what does all that mean for your character? If they’re coming straight out from Ed school and student teaching there is a very real possibility they aren’t going to land a full time gig right out of school. The chances go up exponentially if they have a rare subject matter or one of those oddball combos. (I know someone who got his first break because he was a science/band combination, they do indeed exist.) Also, Math and Science teachers are harder to find and therefore you’re more likely to land a gig. It’s REALLY hard to land History or English gigs at times. It’s very common to see new education grads stringing together maternity leaves, doing random subbing in many districts or working as a paraprofessional. (By stringing together maternity leaves I mean actively looking for them and working one after the other if you can manage it.)
While technically not a teaching job, paras do a lot in the classroom and it’s a good way to get your feet wet and get the attention of the people you want the attention of. The position (at least from what I’ve seen) is shifting from being a glorified room mom to needing licensure of it’s own and it’s starting to become a place lots of newbie teachers land while trying to make connections to get that teaching gig. It actually wouldn’t be out of place for your character to be a paraprofessional while GOING to school for education. I’ve known a few doing that and depending on the school culture, you might get hired as a teacher because you’re already working there.
There’s also a position in many schools called the “permanent sub" or the "Long Term Sub” which is different than a long term sub for a leave despite the similar name. This person doesn’t take over a teacher’s schedule, but basically ‘lives’ at the school. They are the prime sub. They take any last minute classes that come up. They also know the school culture so they tend to get the ‘challenging’ classes. They are that extra pair of hands you need sometimes when things get crazy. When there isn’t a sub gig, they tend to help in the office with whatever clerical work needs to get done. It’s a thankless job but it’s a great stepping stone to a real gig.
So, TL;DR to your question. Yes, there are prime hiring seasons, usually from about spring break to summerish, and then some panic hiring right before the year starts. Everything but long term subbing tends to dry up in between but emergencies happen. Also, if your character is a newbie teacher, there’s a very good chance they aren’t going to get a full time gig right off the bat.